Best Scheduling & Dispatch Software for Small HVAC Companies (2026)

Full published price tables, contract terms and the HVAC features that actually differ, for shops with 1–15 people.

Before you rely on this: we compiled it from public vendor pages in October 2026 and haven't used these tools on live calls yet. Confirm current prices with the vendor. How we make money.

Quick picks

1

Jobber: best value for 1–5 person HVAC shops

Core from $29/mo (annual, 1 user). 14-day trial of Grow features, no card.

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2

Housecall Pro: best for maintenance agreements and flat-rate pricing on a mid-tier

Basic $59/mo annual; Essentials (5 users) $149; MAX (8 users) $299. 14-day MAX trial, no card, no long-term contract.

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3

Service Fusion: best if you have many users

Unlimited users on every plan; Starter $208/mo billed annually.

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4

ServiceTitan: for larger shops with dispatchers and CSRs

Quote-only. See ServiceTitan alternatives.

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Jobber pricing (checked October 16, 2026)

Jobber planUsers incl.Annual (per mo)Monthly, 1-yr commitMonthly, no commit
Core1$29$39$49
Connect1 / 5 / 10 / 15$99 / $149 / $229 / $299$119 / $169 / $259 / $339$139 / $199 / $299 / $399
Grow1 / 5 / 10 / 15$149 / $229 / $299 / $399$169 / $259 / $349 / $429$199 / $299 / $399 / $499
Plus5 / 10 / 15$399 / $449 / $529$439 / $499 / $599$499 / $599 / $699

Extra users $29/mo each. Jobber pricing page, checked October 16, 2026.

What the tiers add: Core covers online booking, quotes, invoices and payments, a website and 100+ app integrations. Connect adds automated reminders, quote and invoice follow-ups, QuickBooks Online sync, and time and expense tracking. Grow adds two-way SMS, job costing, optional line items and custom automations. Plus adds crew scheduling, Pipeline, Marketing Suite, the AI Receptionist, and dedicated onboarding with premium support.

Contract terms: monthly with no commitment (cancel anytime, ends at period end); monthly with a 12-month minimum; or annual prepaid (non-refundable). All renew automatically unless set to non-renew. Card processing is 2.9% + 30¢ online, 2.7% + 30¢ tap to pay, and 1% ACH.

Housecall Pro pricing (checked October 16, 2026)

Housecall Pro planUsers incl.Billed annuallyBilled monthly
Basic1$59/mo$79/mo
Essentials5$149/mo$189/mo
MAX8 (+$35/mo per extra user)$299/mo$329/mo

Housecall Pro pricing page, checked October 16, 2026. Promotional first-month offers also appear on that page.

Basic includes online booking, scheduling and dispatch, estimates and invoicing, payments and consumer financing, price book, job costing and review management. Essentials adds routes, flat-rate pricing, checklists, photo reports, employee GPS, commissions and QuickBooks Online sync. MAX adds the sales proposal tool, recurring service plans (maintenance agreements), route optimization, open API and Zapier, a dedicated onboarding specialist and escalated phone support.

Housecall Pro says there are no long-term contracts. Live phone and chat support, an English and Spanish app, and card rates "as low as 2.59%" (1% for bank payments) come on every plan. Its CSR AI (an AI that answers calls and chats) is listed separately, and we couldn't find a published price.

Service Fusion, Workiz and ServiceTitan

ToolPublished pricingNotes
Service FusionStarter $208 · Plus $325 · Pro $533 per month billed annually ($245 / $382 / $627 monthly)Unlimited users on all plans
WorkizStandard / Pro / Ultimate (prices not shown in the page text we retrieved)7-day trial, no card; Genius Answering AI (English/Spanish/French) sold separately; service plans and flat rate on Ultimate
ServiceTitanQuote onlyPricing page lists dispatch board, call recording, marketing attribution, checklists, reporting

HVAC-specific features to check

Cost for a 4-tech shop

Illustrative math, not data: a shop with 5 users (owner + 4 techs) on annual billing, using list prices above, before payment processing and add-ons.
OptionMonthlyYear
Jobber Connect (5 users)$149$1,788
Jobber Grow (5 users)$229$2,748
Housecall Pro Essentials (5 users)$149$1,788
Housecall Pro MAX (8 users)$299$3,588
Service Fusion Starter (unlimited)$208$2,496

How to choose

  1. Solo or 2 people, mostly service calls: Jobber Core or Connect.
  2. Selling maintenance agreements is core to the business: Housecall Pro MAX, or Workiz Ultimate.
  3. Flat-rate pricing at a mid price: Housecall Pro Essentials.
  4. 10+ office and field users: price Service Fusion's unlimited-user plans against per-user plans.
  5. Dedicated dispatcher, CSRs and marketing attribution: get a ServiceTitan quote, and compare alternatives.

Who should skip each

Questions to ask before you buy

  1. What does it really cost for the number of users (or reports) I'll have in a year?
  2. Is there a contract, auto-renewal, or setup fee? Get cancellation terms in writing.
  3. Does it integrate with the tools I already use (accounting, scheduling, phone)?
  4. Can I export my data if I leave?
  5. What support is included on the plan I'm considering?

How to run a fair trial

FAQ

Is Jobber or Housecall Pro cheaper?

For one user, Jobber Core ($29/mo annual) is cheaper than Housecall Pro Basic ($59). At five users, Jobber Connect and Housecall Pro Essentials are both $149/mo annual (checked October 16, 2026).

Does ServiceTitan publish prices?

No. Its pricing page offers a demo and a quote.

Which have free trials?

Jobber: 14 days on Grow features, no card. Housecall Pro: 14 days on MAX, no card. Workiz: 7 days, no card.

Do they lock you into a contract?

Housecall Pro says no long-term contracts. Jobber offers no-commitment monthly, 12-month commitment monthly, or annual prepaid.